Regional Treasurer

Job Description of the Regional Treasurer for Region 56
                                        Volunteering is what makes AYSO run
 
The AYSO volunteer position of regional treasurer is intended to keep and safeguard all of the monies of the region and to have in their possession all of the region’s cash investments, contracts, leases and any other valuable documents. The regional treasurer shall deposit all funds and securities in the name and to the credit of the region in an authorized bank or depository.

Specific Duties and Responsibilities

The regional treasurer is expected to:

  • Keep in appropriate books an accurate account of all money received and paid out;

  • Comply with the National Accounting Program and all procedures specified in the AYSO Treasurer’s Manual;

  • Attend any and all registration days or assign volunteers who will attend and collect registration fess. Design a procedure for what will be done with the money during and after the registration process. The treasurer and the registrar should verify the amount of money that was collected in cash, checks and credit cards and reconcile the total amount against the number of registration made.

  • Write the appropriate account code on the face of each check;

  • Complete and send the NAP “monthly deposit report form” monthly to the National Support & Training Center;

  • Promptly pay the National Support & Training Center the national portion of the registration fees within 30 days of registering in eAYSO;

  • Give a report of the funds, receipts, and disbursements of the region annually or at such other times as requested by the regional commissioner or by the regional board;

  • Be responsible for filing the annual budget and other information as may be required or requested from time to time by the National Support & Training Center;

  • Deposit all the funds collected by the region in the region’s checking account;

  • Obtain regional commissioner’s or other signatory’s signature (two signatures are required on every check) as required and issue checks to pay for the region’s expenditures. All checks should be substantiated by a receipt, invoice, or other documentation;

  • Verify that the region has adopted written internal control procedures assuring adequate protection of regional assets;

  • Immediately notify the area director, section director, and the National Support & Training Center of any procedural violations or fiscal irregularities;

  • Assist the person who has been assigned the task of reviewing the region’s books and records including the area director, section director or the regional auditor (if any);

  • Reconcile the checking and savings accounts each month and have a report for monthly regional board meetings;

  • File all receipts, invoices, or other documentation in alphabetical order, by payee, and save them for at least FIVE years. They are subject to audit by government regulatory agencies and the AYSO National Treasurer;

  • File the specified reports with the National Support & Training Center (including annual budget and monthly deposit report form);

  • Turn over all the AYSO checkbooks, , documentation, receipts, invoices, etc. to the regional commissioner when leaving the job;

  • On or before June 1 each year, assist the regional commissioner in the preparation of the annual budget (a copy of which will be submitted to the National Support & Training Center);

  • Review the region’s monthly financial statement prepared by the National Support & Training Center. Ensure the accuracy of the region’s financial statement and report any error to the National Support & Training Center immediately;

  • Publish the region’s financial report to the regional membership (copy to the National Support & Training Center) before the region’s last scheduled game of the season (through a newsletter, bulletin board, etc.);

  • Attend all board meetings, registration days, and coordinators’ meetings; and

  • Develop investment and spending strategies to assist in long-term financial stability and value

    Qualifications and Desired Skills

    To be considered for the position of regional treasurer, the applicant must:

  • Have skills in finance and accounting;
  • Be honest;
  • Be detail oriented; and
  • Successfully pass a screening, including a background check.

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Page last updated 10-12-10